This is not a complete guide on how to run a trip, but a checklist of safety-related things that must be done to run a CUUEG trip in the UK.
If you want more general advice about running a trip, there are plenty of people in the club who can help.
Personal Information
Here is a list of what information you should get from each person before the trip.
- Name
- Phone Number
- Email address
- Emergency Contact – Name
- Emergency Contact – Phone Number
- Has BSAC Membership
- Has CUUEG Membership
- Has Valid Medical
- Diving Qualifications
- Instructing Qualifications
- Boat Driving Qualifications (if boating)
- Time since last dive
- Drysuit qualified
- Dietary requirements
Many other things might be useful, such as “can they help transport people”, “what equipment do they need”, and “what do they want to dive”, but this is the information that should always be collected.
If you are going diving with non-CUUEG people on a CUUEG trip and you want them to instruct CUUEG members, you need to get:
- Their names
- Confirmation that they are BSAC members
- That they agree to the CUUEG Code of Conduct
Trip Information
These are the bits of information that you should collect about the trip itself.
- Contact details of the main organiser
- Contact details of another person on the trip
- Diving Officer contact details
- Sports Federation emergency contact details
- Location where you are going diving (can be just the area)
- Address of the accommodation you are staying at
- Nearest Accident and Emergency
- Nearest Diving Medical Centre
Plan to the Diving Officer
You should send a rough plan to the Diving Officer, which should contain the following.
- Who is going and what is their experience?
- What are you planning to dive?
- Are you planning any training? If so:
- What is being taught
- Who is instructing
- Is there any adventurous diving? Such as
- Decompression diving
- Night diving
- Diving below 30m
- Are you using a boat, and if so, how?
This is to work out if anything needs advance planning. If you are aware of something, you can suggest an update to the risk assessment ahead of time, which will speed things up.
Forms to fill out
The following documents must be filled out and sent to the Diving Officer 48 hours before the trip. There are templates to help you fill them out. If you have collected the information above, it should be just a case of filling in the blanks.
You also need a copy of the BSAC Incident Procedure Form, but that is the same for every trip.
The Day Before
The day before the trip, you should check.
- Are all the attendees happy and healthy
- An up-to-date weather forecast
- What are the tide times
On The Trip
All the diving needs to be logged with
- Who went diving
- Where did they go diving
- When they entered the water
- How long were they down
- How deep was the dive
- What gas did they use
- What instruction happened
This is useful not just for safety reasons but also to calculate the bill and log training progression afterwards.
At the end of the day, send the Diving Officer some records of the diving.
After the Trip
Once people are heading back home, it is good to send the DCI emergency phone number and advice, just in case they feel ill after they have left everyone.
After the trip, you should send the full log to the diving officer.
If it was a training tri,p you should send the training completed to the diving and training officer.